---
title: "User Roles"
slug: "user-roles"
description: "Compare the four predefined roles (Super User, Full Access, Read Only Access, No Access) and create or edit custom roles like Scrutineer via Manage Roles."
updated: 2025-11-19T19:10:16Z
published: 2025-11-19T19:10:16Z
canonical: "help.simplyvoting.com/user-roles"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.simplyvoting.com/llms.txt
> Use this file to discover all available pages before exploring further.

# User Roles

Important Note: Super users, other users, and owner user

**Super users** have access to all navigation menu pages and all subsections within those pages. **Super users** may contact Simply Voting for technical support or assistance.

**Other users** (such as **Full Access**, **Read Only Access**, and **No Access** users) have **reduced or no access** to these navigation menu pages, and some subsections within those pages. These users must contact their organization's Super Users for technical support or assistance.

The **owner user** is reserved for the overall owner of the account and is the designated primary contact for Simply Voting staff.

## Understanding User Roles

**Users** are individuals who have access to the **Election Manager** tool. There are four predefined user **roles**: **Super User**, **Full Access**, **Read Only Access**, and **No Access**. Independent of user **role**, one user is designated as the **owner** of the account.

Each **user** has their own password to log into the **Election Manager** tool. Only **Super users** can create other **users**, as well as assign different roles for each **user**, specifying the features they are allowed to use and the elections they are allowed to access. There must always be at least one **Super user** in an account.

## Creating Roles

**Roles** provide a set of permissions which can be applied to multiple users. By default, all accounts come with four predefined user **roles** that cannot be updated nor deleted: **Super User**, **Full Access**, **Read Only Access**, and **No Access**.

Additional **roles** can also be created that make it easy to manage multiple **users** with **custom permissions**. For example, you may create a **role** called "Scrutineer" for any scrutineer user that needs read-only access to electors, results, and reports but no access to other sections.

To create a new **role**, click on the blue **Manage Roles** button on the **Users** page.

![image.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image%287%29.png)

In the pop-up window that appears, click on the blue **Create Role** button.

![image.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image%288%29.png)

From this window, you can specify a name for the custom **role**, as well as varying degrees of access levels:

- with "**Full Access**", **users** with this **role** can navigate to and access these sections and, in sections where functions can be performed (such as changing or adding data), they are allowed to perform all allowed functions.
- with "**Read Only Access**", **users** with this **role** can navigate to and access these sections, but they cannot change or add any new data to these sections.
- with "**No Access**", **users** with this **role** cannot navigate to and access these sections.

![role_permissions.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/role_permissions.png)

Once you have filled out the **Create Role** form, click **Create**.

The above custom **role** has been setup to provide access levels that an auditor or scrutineer might need to conduct their duties during and after the election. Below, you can see the above access permissions in action:

![em_redesign_sample_auditor_access](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/em_redesign_sample_auditor_access.png)

## Managing Roles

Once a **role** is created, you may assign it to **existing users** by clicking the blue **Edit** button in the **Action** column on the **Users** page. You may also assign this **role** to any new user via the **Create User** form on the **Users** page.

To edit a **role**, click on the blue **Edit** button in the **Action** column of the **Manage Roles** menu. Note that editing a **role**'s permissions *immediately affects all* ***users*** *assigned to that* ***role***.

![image.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image%2811%29.png)

To delete a **role**, click on the red **delete** button in the **Action** column of the **Manage Roles** menu. Custom **roles** can be deleted as long as there are no users assigned to them.