---
title: "Scheduling an Initial Email Blast"
slug: "scheduling-initial-blast"
description: "Schedule the first Email Blast with voting credentials: set From, To, Subject, and Body, add placeholders like {{password}}, then Preview & Schedule."
updated: 2026-06-18T16:41:54Z
published: 2026-06-18T16:41:54Z
canonical: "help.simplyvoting.com/scheduling-initial-blast"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.simplyvoting.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling an Initial Email Blast

In order for your electors to receive their voting credentials by email, you must **schedule an Email Blast**.

From the election’s navigation menu, navigate to the **Email Blast** page.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(200).png)

> [!WARNING]
> Election must be finalized in order for email blasts to be sent
> 
> No email blast will be sent as long as your election remains in **Draft** mode. Make sure to **Finalize** the election before it is scheduled to open.

## Create a New Email Blast

To schedule an initial email blast, on the **Email Blast** page, click on the blue **Create New Blast** button.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(327).png)

In the pop-up window that opens, the following fields are pre-populated, but can be edited if desired:

#### From

In the **From** field, you may specify who the message is from.

By default, this will be the name of your **Organization** as defined in your account’s [**Settings > Organization**](https://www1.simplyvoting.com/manage/manage.php?mode=settings&tab=account) page.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(201).png)

Email blasts are sent by vote@simplyvoting.com unless a custom email address is configured.

Replies to email blasts will be forwarded to the **Public Email Address** as defined in your account’s [**Settings > Voting Website**](https://www1.simplyvoting.com/manage/manage.php?mode=settings&tab=details) page, or (under some configurations) to the **Reply-To** address defined on the **Election Details** page.

#### To

You have three choices when choosing the recipients of your Email Blasts:

- You may send an Email Blast to **All electors** with a valid email address, often useful for sending out your first invitation and instructions.
- Or you may send an Email Blast to **Electors that have not voted**, often useful for sending out reminders to increase voter turnout.
- Or you may send an Email Blast to **Specific electors**, often useful for resending invitations or reminders to individual electors with bounced email addresses that have been corrected, in addition to countless other possible reasons.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(202).png)

#### Subject and Body

You may specify the subject of the email message in the **Subject** field. By default, this will be the name of the election.

The voting system provides you with a default content template, but the **Body** of the email is a free form text field so you can add, remove, and format content as you would like.

Re-using an already scheduled email blast

You may also optionally use the **Clone** button for a specific email blast located on the **Email Blast** page. This comes in handy if you need to schedule multiple blasts to your electors at various times.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(328).png)

In the **Body**, items in **{{double brackets}}** indicate specific elector data fields, which will be unique to each recipient, and the system will automatically fill in the appropriate placeholders information when the emails are sent out to electors:

- Use **{{name}}** to address your electors *(Elector ID is used if Name is unavailable)*.
- Use **{{elector_id}}** and **{{password}}** to supply electors with their voting credentials.
- Use **{{voting_website_link}}** to provide electors with the link to your voting website's login page.
- Use **{{direct_vote_link}}** to allow electors to bypass logging in manually by allowing them to click on a unique securely encoded hyperlink in the message.

To use a **placeholder**, simply start typing two open curly brackets (i.e. **{{** ) to open a dynamic auto-complete menu of available placeholders depending on the features activated on your account and relevant to this specific field.

![email_blast_editor_en.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image-1781795216749.png)

## Preview and Schedule

Once satisfied with the **Body** of your message, click on the **Preview & Schedule** button.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(329).png)

This final preview helps ensure that your **{{placeholders in brackets}}** are properly formatted and functioning correctly with dummy fictitious elector data from a "John Doe."

Review the **preview** and once satisfied in the **Schedule** section you can now schedule an email blast to be sent to your electors **at the election's start**, inviting them to vote in your election, and supplying them with their unique voting credentials and instructions.

Alternatively, you can opt to **send an email blast later** at a specific date and time of your choosing.

Click the **Submit** button when you are ready to confirm and schedule.

![preview_email_blast_en.png](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/preview_email_blast_en.png)

After scheduling your email blast, a yellow **Finalization Pending** notice may appear at the top of the page (if the election is still in **Draft** mode), and the **Email Blast** page will be updated with your new email blast.

![](https://cdn.document360.io/a78bcdfe-0fc1-4248-a709-1fe58ecd1ca1/Images/Documentation/image(330).png)

More Information

For more information about **Managing Email Blasts**, please refer to [**Managing Email Blasts**](/v1/docs/en/managing-email-blasts).